Through consistent outreach and coordinated efforts, the SNIST Alumni Association’s Hyderabad Chapter has reached 5000+ members in under nine months. This milestone was achieved through a mix of well-thought-out strategies; leveraging batch-specific WhatsApp groups to mobilize alumni, running social media campaigns to rekindle nostalgia, and driving awareness through the Student Alumni Relationship Cell (SARC). The association’s alumni portal served as the central hub for alumni data, enabling the team to efficiently connect with recent graduates and strengthen engagement across the network, leading to a steady rise in signups for the Hyderabad Chapter.
Background & Challenges
Established in February 2025, the Hyderabad Chapter set out to connect alumni residing in Hyderabad and build a tight-knit, sustainable community that could support its members whenever the need arises. The team aspired to bring together alumni from the first graduating batch of 2001 to the most recent ones under a single, united network.
However, challenges soon surfaced when they began searching for alumni contact details — particularly those from the older batches. Many of them had changed their phone numbers or email addresses over the years, making it difficult to reconnect. Engaging alumni who were no longer in touch with their alma mater or the alumni association proved equally challenging, creating initial roadblocks in forming a cohesive community.
A Multi-Pronged Strategy That Worked Wonders
Realizing the need to pull out all stops to bring alumni into the Hyderabad Chapter, the committee devised a multi-channel strategy to make the most of existing resources.
The team tapped into existing batch-specific WhatsApp groups, promoting the Chapter by sharing group links and personal invites. Recently graduated alumni were also added to the chapter groups, ensuring that the connection built during college years continued even after graduation.
Social media further amplified their efforts. The team regularly shared posts showcasing campus transformations, alumni achievements, and nostalgic campaigns such as Teachers’ Day and Convocation Week encouraged engagement. Recognizing distinguished alumni publicly on these platforms inspired others to come forward and share their own milestones, driving organic visibility and interaction.
Vaave’s Role in Making It Happen
The Vaave alumni portal played a pivotal role in helping the Hyderabad Chapter reach such a large number of alumni. The comprehensive database enabled alumni to update their profiles, stay informed about chapter initiatives, and raise support tickets, which were promptly addressed by the alumni relations team.
The Student Alumni Relationship Cell (SARC) leveraged the portal to promote the Hyderabad Chapter across various batch and department groups, helping the community grow to 1,000 members within just three months. SARC also ensured authenticity and data integrity across both WhatsApp and the alumni portal by verifying membership requests, filtering spam, and maintaining group security.
Conclusion
SNIST’s Hyderabad Chapter demonstrates how disciplined grassroots outreach, student-led moderation, and a single source of truth can turn fragmented alumni networks into active communities quickly. The committee’s pragmatic use of WhatsApp and social channels delivered the initial momentum; Vaave provided the structure to scale and sustain that growth. With 5,000+ members in under nine months, the chapter has moved from outreach experiments to repeatable operations and is well placed to convert connection into mentorship, events, and long-term institutional support.
