Ajeenkya DY Patil University (ADYPU) launched its alumni portal in just 4 days. With a NAAC evaluation meeting fast approaching, the institution wanted to upgrade its existing alumni solution to a comprehensive platform that could showcase its alumni engagement efforts and initiatives in a structured manner. Rising to the challenge, Vaave’s client onboarding team configured the portal as per the university’s requirements, addressed their needs effectively, and deployed the portal well ahead of the agreed 7-day timeline.
Background & Challenges
The Ajeenkya DY Patil University Alumni Association (ADYPUAA) was established to strengthen bonds between alumni and the university through yearly alumni meets, career counseling services, access to select academic resources, and entrepreneurial support via the university’s incubation system. They also aspired to leverage alumni for mentoring and build an alumni database and conduct events more efficiently.
However, the association had been relying on a static webpage to engage its alumni community and using Google Sheets to collect alumni data. With a NAAC evaluation on the horizon, they quickly needed a robust and comprehensive alumni platform that could enable meaningful engagement as well as reflect their efforts more effectively, and they needed it fast.
Quick Portal Onboarding for ADYPU
When the alumni association shared their urgent requirement, Vaave’s onboarding team raced against time to deliver the portal within a week. To configure a multi-institution setup (since ADYPU has multiple colleges under its umbrella), the team requested course configuration details, which the association promptly provided. This will enable smooth alumni registrations once the portal goes live.
Despite the extremely tight timeline and the absence of a standard client kickoff meeting, the onboarding team quickly grasped the university’s objectives and completed the setup, all within 4 days.
Once the portal went live, the team formatted and imported the raw alumni data provided by the institution to create alumni profiles and designed an engaging homepage aligned with the association’s vision.
Conclusion
With Vaave, ADYPU went from spreadsheets and static webpages to a dynamic alumni portal in just 4 days, a transition that would typically take weeks. The portal not only helped the university to showcase its alumni engagement initiatives effectively during the NAAC evaluation but also opened doors to provide long-term value by providing a robust platform for its alumni community.
By delivering ahead of schedule and without compromising on quality, Vaave proved why it is the go-to partner for institutions that want speed, reliability, and impact in their alumni engagement journey.
