{"id":790,"date":"2023-07-13T12:00:56","date_gmt":"2023-07-13T06:30:56","guid":{"rendered":"https:\/\/www.vaave.com\/blog\/?p=790"},"modified":"2026-04-17T14:46:21","modified_gmt":"2026-04-17T09:16:21","slug":"legalities-in-forming-an-alumni-association","status":"publish","type":"post","link":"https:\/\/www.vaave.com\/blog\/legalities-in-forming-an-alumni-association\/","title":{"rendered":"Legalities in Forming an Alumni Association"},"content":{"rendered":"\n<p class=\"wp-block-paragraph\">We&#8217;ve discussed 6 simple steps on how to form an Alumni Association in the <strong><a href=\"https:\/\/www.vaave.com\/blog\/how-to-form-an-alumni-association\/\">previous article<\/a><\/strong>. Registering an Alumni Association involves several legal and administrative steps. Here are the key legalities of forming an Alumni Association under the <strong><em>Societies Registration Act, 1860.<\/em><\/strong><\/p>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Legal Structure<\/strong><\/h4>\n\n\n\n<p class=\"wp-block-paragraph\">Alumni Associations are generally registered as &#8220;Not-for-Profit Organisations&#8221; or as &#8220;Societies&#8221; under the Societies Registration Act, 1860 \u2014 providing tax benefits and legal recognition.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Advantages of Registering as a Society<\/strong><\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Simple registration process<\/li>\n\n\n\n<li>Straightforward record-keeping with minimal regulatory requirements<\/li>\n\n\n\n<li>Low likelihood of regulatory interference<\/li>\n\n\n\n<li>Tax exemption due to the charitable nature of operations<\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Registration<\/strong><\/h4>\n\n\n\n<p class=\"wp-block-paragraph\">Registration can be done at the State level (office of the Registrar of Societies) or at the District level (office of the District Magistrate or local Registrar of Societies).<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>A minimum of seven persons are required to subscribe to a Memorandum of Association (MOA) to register a society<\/li>\n\n\n\n<li>Select members and constitute a Managing Committee to oversee the association&#8217;s activities<\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Documents Required<\/strong><\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Memorandum of Association (MOA) and Rules &amp; Regulations<\/li>\n\n\n\n<li>Consent letters from all Managing Committee members<\/li>\n\n\n\n<li>Authority letter duly signed by all Managing Committee members<\/li>\n\n\n\n<li>An affidavit sworn by the President or Secretary on non-judicial stamp paper of \u20b920, along with a court fee stamp<\/li>\n\n\n\n<li>A declaration by Managing Committee members stating that the society&#8217;s funds will be used solely to further its aims and objectives<\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Memorandum &amp; Rules of the Society<\/strong><\/h4>\n\n\n\n<p class=\"wp-block-paragraph\">The Memorandum should include:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>The name of the society<\/li>\n\n\n\n<li>Its objectives<\/li>\n\n\n\n<li>Names, addresses, and occupations of the subscribing members and the first governing body to be constituted on registration<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">The MOA must be accompanied by Rules and Regulations covering:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Procedures for enrolling and removing members<\/li>\n\n\n\n<li>Formation of the governing body, conduct of meetings, election and removal of office bearers<\/li>\n\n\n\n<li>Procedures for conducting annual general body meetings<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">The society has perpetual existence and a common seal, and can sue or be sued in the name of the office bearer as prescribed under its rules (Sec. 6) \u2014 enabling effective participation in public life.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The general body meeting of members holds democratic control over the governing body&#8217;s composition and acts (Sec. 12 &amp; 15 of the Act).<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Alteration, extension, or abridgment of the association&#8217;s purpose \u2014 or any decision on amalgamation \u2014 requires approval by three-fifths of members present at a specially convened meeting with due notice (Sec. 12 of the Act).<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Dissolution of the society requires similar approval (Sec. 13 of the Act).<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">All documents filed with the Registrar are open to public inspection (Sec. 17 of the Act), ensuring transparency and democratic accountability.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Members found guilty of offences against the society&#8217;s property are punishable with imprisonment or a fine (Sec. 10 of the Act).<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">While the Central Act limits governmental control to routine matters such as filing annual statements, several state legislations provide for wider governmental oversight to address misuse. These measures may include:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>State&#8217;s power of inquiry<\/li>\n\n\n\n<li>Investigation, surcharge, and cancellation of registration<\/li>\n\n\n\n<li>Supersession of the governing body<\/li>\n\n\n\n<li>Appointment of administrators<\/li>\n\n\n\n<li>Dissolution and removal of defunct societies<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">If you have any further questions or need legal guidance on forming your Alumni Association, it is recommended that you consult a Chartered Accountant.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Looking to go beyond the legalities and build an alumni association that actively drives value for your institution? Write to us at <a href=\"mailto:hello@hoopstr.ai\">hello@hoopstr.ai<\/a> or reach out at +91 9666 131 555.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>A clear guide to the legal requirements for forming an Alumni Association in India \u2014 registration process, documents needed, and key provisions under the Societies Registration Act, 1860.<\/p>\n","protected":false},"author":1,"featured_media":791,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[25],"tags":[55],"class_list":["post-790","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-alumni-academy","tag-alumni-association"],"_links":{"self":[{"href":"https:\/\/www.vaave.com\/blog\/wp-json\/wp\/v2\/posts\/790","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.vaave.com\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.vaave.com\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.vaave.com\/blog\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.vaave.com\/blog\/wp-json\/wp\/v2\/comments?post=790"}],"version-history":[{"count":14,"href":"https:\/\/www.vaave.com\/blog\/wp-json\/wp\/v2\/posts\/790\/revisions"}],"predecessor-version":[{"id":3066,"href":"https:\/\/www.vaave.com\/blog\/wp-json\/wp\/v2\/posts\/790\/revisions\/3066"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.vaave.com\/blog\/wp-json\/wp\/v2\/media\/791"}],"wp:attachment":[{"href":"https:\/\/www.vaave.com\/blog\/wp-json\/wp\/v2\/media?parent=790"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.vaave.com\/blog\/wp-json\/wp\/v2\/categories?post=790"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.vaave.com\/blog\/wp-json\/wp\/v2\/tags?post=790"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}